5 Important Tips on a Successful Event

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Planning an event is not an easy task. Whether it’s an event like business conferences to weddings and concerts, you need to ensure that there is proper planning before commencing on the event to avoid complications. This article compiled 5 important tips that could help you plan a successful event.

1. Buffering Your Budgeting Cost

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Budget planning is an important step in every project management, this is the same when it comes to event planning. You should set a buffer on your budget to ensure that you have a Plan B should any unforeseen situation arise. Some examples would be rainy days, shortage of equipment, transport etc. A proper budgeting plan will allow you to lower the chances of you panicking when certain situations arise.

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2. Plan Ahead and Early

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To ensure that the event has a successful outcome, you have to plan in advance. A relatively small event would require a minimum of one month in advance to ensure that the event runs smoothly. For bigger events, it would be better to have a head start of three month to ensure that the event is covered properly.

3. Delegating Responsibilities & Ensuring Enough Manpower

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Delegating the right responsibilities to the team is important as they will be tasked to manage part of the event that you have organised. This means that your team will have an individual role to work on while the event is in progress. Ensuring there is enough manpower is an important factor as well. For big events, a shortage of manpower could mean that the team would be running all over the place to fulfill their responsibilities. Do ensure that there is sufficient manpower that would allow the event to run smoothly.

4. Practice Runs and Promotion of Event

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Before the start of the event, you should do a practice run of the event as if it’s ongoing to make sure that everyone in the team will know what to do when the event starts. This is to ensure that the team will not be all over the place during the event and minimise your risk of ruining the event. A checklist of the event programme can be handed out to the participants and team to ensure that everybody knows when and what the event is about. At the same time, you should start promoting the event through various social media and other means to ensure that there will be people attending the event when it happens. A successful event is an event where there are people attending.

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5. Gathering Feedbacks and Improvements

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Common mistakes faced by event management is failing to gather information about the event on ways to improve. Feedbacks are very important when it comes to event management because they allow you to plan an even better event by learning from past mistakes and feedback that was given to you by the event goers.

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If you are planning on an upcoming event and need help with event solutions such as technical production, multimedia services or AVL equipment and manpower support, feel free to email us at enquiry@apexhibitors.com

We are more than happy to provide a complimentary consultation with regards to your event!