5 phases of event management

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Here are the 5 fundamental steps of event management :  

Research 🡪 Design 🡪 Planning 🡪 Coordination 🡪 Evaluation 

1. Research 

Research is a phase where you have to discover the objective and needs of the client . Such as client budget , target audience , resources , time line , analysing event history and data selection . The client objectives , desires and vision is key .

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2. Design 

For this phase , we need to ask client for the theme of the events . Once you understand the theme , create a proposal including recommended agenda and activities venue such as examples : location search , confirm availability , theme , concept , content , contract negotiation with major suppliers and preliminary budget presentation .

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3. Planning

In this phase , you can use ICOM model , it stands for Input , Constraints , Output and Methods. This framework can see the different angles of the plan and how the event will start and end .

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4. Coordination 

This phase is where the logistic , manpower and other supplier requirements are finalized . To amplify this phase , we can use the 3Cs (communication , cooperation and coordination) . We can start putting everything together here . 

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5. Evaluation 

Here is where the surveys and post events assessment come in . Checklist of objectives and expectations that your clients agreed to achieve before the event and checking each item of the checklist if you have achieved it . Basically , this is the phase where we check and review the whole phase . 

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Research : 

https://unsplash.com/photos/o2TRWThve_I

https://www.linkedin.com/pulse/5-phases-event-management-success-orly-ballesteros-cpm