7 Important Roles For Any Event To Run Well

Every event or show is highly dependent on manpower and equipment assets.

To run a successful show, there are a few key players which you need to cater for. The key roles include but are not limited to:

Event Manager

Event managers are arguably the most important role for any event to run smoothly. They are the bridge between the client and the production team, ensuring a proper flow of information and coming out with a well planned event schedule. The ability to coordinate and communicate well is a very important skill for any event manager. They are the person(s) that will be calling the show and giving the cues for certain production segments. 

Technical Manager

As a Technical Manager, he/she is responsible for handling the entire technical aspect and equipment layout of the show. They will be the one that will give advice on the appropriate AV equipment to use for each show and to ensure the production team is able to meet the event creative objectives. This is the person who will be responsible for the entire technical aspect of the event. From AV production to identifying safety hazards, a technical manager is the backbone of the team.

Audio Engineer

The audio engineer is responsible for operating, assembling and maintaining the sound system and microphones. When the event runs, audio engineers have to ensure that they are following the programme flow given and will have to take appropriate actions to provide an immersive live audio experience. 

Lighting Technician

The lighting technician is in charge of operating the lighting equipment and producing various light concepts for the event. They will discuss and consult with the event manager to determine the lighting designs along with specific lighting cues and effects that are needed for the event. Their primary job is to enhance the event ambience with strategic lighting placement and capture attention.

Camera Operator

What’s an event without a camera system for live feed and recording? The camera operator will conduct the media production such as live stream, live feed, photography shots and recording. In which, they also need to work along with the lighting operator because light settings are extremely important. With the proper lighting showcased during the event, the outcome of the shots will be memorable and spectacular.  

Video Technician 

When your event is leveraging visual displays such as LED wall / projector screens, it is important to have a video technician to handle the technical aspects of your video message. From coordinating graphics to video mixing, the video technician will ensure that video content is curated perfectly for any business meetings, conferences or live streaming. They work hand in hand with the camera crews to organize the flow of visual content and coordinate on the switching of video.

Stage Manager

Stage managers may encompass a variety of job scopes such as stage design and layout depending on each event. They also provide practical and organizational support to the event manager throughout the entire production process. They allocate dedicated personnels to help with assisting performers and speakers. They are responsible for ensuring that the programme schedule is in order and every participant to go up on stage is accounted for. 

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Asia Pacific Exhibitors (APEX) provides you with the necessary event solutions and professional manpower to run any scale of event. Feel free to contact us and get a consultation on how your event production process is going to be!